Job description
Responsible to Assciate Director and Company Administrator

Purpose of Job
Assist with the administrative logistics of Handspring. To assist with IT systems, assist wiith the runnings of the producers' office, and provide efficient assistance to the administrative staff and management.

To work with the Associate Director (Janni Younge), Company Administrator (James Nilsen) and the Accounts Administrator (Roderick Bothman), in the smooth running of a welcoming, vibrant and efficient producers' office.

Duties and Responsibilities
1. Production Assistance
2. Telecomunications
3. Administritive Communications and Logistics
4. Sales
5. Website Correspondence
6. Information Technology

1. Production assistance
To assist with administrative activities surrounding theatre and event production.
To assist with organisation and logistics of events.

2. Telecommunications
To answer all calls, and take forward them to their recipients. To take messages as and when required via email. To reset the PABX sound system as needed.
To answer general enquiries, including: visitors, telephone reception, mail and Internet queries.
To review answering machine messages and forward them to their recipients.

3. Administritive Communications and Logistics
To liaise with service providers including: Courier Services(Fedex/DawnWing/Seabourne Inexpress), Post Office, Telkom, Mweb, Afrihost, Waltons,
To assist with collating the Handspring's database of contacts.
To assist with collating documents and images for the publicist.
Filing and archiving.
To administer Handspring's stock and assets, including: motor vehicle services, repairs and technical equipment maintenance.
To order stationery, office supplies and arrange for the maintenance of equipment.
To do the minutes for staff meetings.
Data capturing: i.e. Excell spreadsheets of various information lists and figures.

4. Sales
To manage the sales of Handspring DVDs and liase with the accounts manager regarding the issuing of invoices.
To keep stock of DVD's and to arrange for additional stock to be produced through Circular Media.
To assist in logging of expenditure.
To run errands as and when required by the office and management.

5. Website Correspondence
To assist the Company Administrator, with the website feedback email correspondence and to forward correspondence to the various company members.

6. Information Technology
To ensure printers are kept stocked with ink cartridges and paper.
To assist with basic trouble shooting of the local network, internet connectivity (i.e. restarting the router).
To Liaise with IT services including the PABX service providers.

Company Description
Internationally renowned, Handspring have been in the forefront of adult puppeteering since 1985. Handspring has since collaborated with a succession of innovative South Africa directors including Malcolm Purkey, Barney Simon and artist William Kentridge. Handspring has performed at international festivals in including Edinburgh, Avignon, Next Wave, African Odyssey, Kennedy Centre, Theatre d' Automne, Theatre der Welt, Hong Kong, Singapore, Adelaide, Zurich and Bogota. The company provides a professional base for a core group of performers, designers, theatre artists and technicians who collaborate on a project basis.

Requirements
Desired Skills and Experience

Handspring Puppet Company is looking for an administrative assistant in the producer's office. Some of the key areas of work would be Production Assistance, Telecommunications, Administrative Communications and Logistics, Sales, Website Correspondence and Information Technology. Essential skills: Good language skills, touch typing, word, excel, ability to pay attention to detail, friendliness and efficiency is paramount. All candidates should email their resume and CV to "careers@handspringpuppet.co.za", by and be available 13 - 23 February for interviews. Preference will be given to candidates from historically disadvantaged backgrounds.Compensation: R7000 per month.
Company Description

Contact details
James Nilsen
Handspring Puppet Company
+27 21 709 0269